Co-ownership property manager

The property manager administers the building on behalf of the co-owners' association and within the framework of the mandate entrusted to it. It prepares the items put to the vote, carries out the resolutions adopted at the general meeting and ensures the continuity of the management between two meetings. This work is divided across three complementary areas: administrative, accounting and technical.

Administrative management

On the administrative side, we keep the information relating to the units and the co-owners up to date, prepare the notices and meeting documents, monitor the contracts and their deadlines and preserve the archives. We handle the correspondence with the co-owners, the service providers and the authorities, and see to the execution of the decisions duly taken.

Accounting and financial management

Accounting management begins with the preparation of the budget, continues with the calls for funds, the recording and payment of invoices, then the monitoring of balances. We prepare the accounts and present the statements in an understandable way. The sums called for do not all have the same purpose: the provisions for current charges, the contributions to the works fund and the provisions related to works that have been voted are monitored separately and remain identifiable. Unpaid amounts are followed up in compliance with the applicable decisions and procedures.

Technical management

On the technical side, we monitor routine maintenance, handle incidents and organise the necessary visits. We request and analyse the quotes, monitor the maintenance contracts and prepare the works that must be submitted to the meeting. Once the works have been voted, we monitor their execution and build, over time, a technical history of the building.

General meetings

The general meeting decides; the property manager, for its part, prepares the elements needed for the decision, organises the meeting, records the votes and carries out the resolutions adopted. The quality of a meeting is decided beforehand: a clear agenda, documents provided in time, well-worded resolutions and correctly identified majorities allow a valid vote, while the traceability of the votes and the follow-up after the meeting ensure that the decisions actually take effect.

Transferable management

A co-ownership must not depend on isolated messages or on the memory of a single person. We organise the documents, the decisions, the contracts, the access rights and the histories so that the management can be understood, checked and continued, including when the contacts change.

For which buildings?

We work just as much for small co-ownerships and medium-sized residences as for more complex residential complexes or mixed-use co-ownerships, for office buildings, as well as for buildings that require a documentary or accounting handover.